Accreditation process

EUG 2016 Accreditation process

ACCREDITATION CENTRES

The Main Accreditation Centre is located in Zagreb at Faculty of Kinesiology.
The Accreditation Centre for Rijeka is located in place of accommodation – Student Campus.
Accreditation Centres will also extend their opening hours according to the delegations’ travel schedules.
To assure better service, the Heads of Delegation are advised to arrive at an Accreditation Centre at least 1 or 2 days before the first competition day, in order to guarantee enough time to check the data entered in the accreditation system.

REQUIRED DOCUMENTS

FOR ATHLETES
– Passport or ID card;
– Individual entry forms including photo
– EUSA Academic Eligibility Form signed and stamped by the University (this is IEF itself)

FOR OFFICIALS
– Passport or ID card;
– Individual entry forms including photo

ACCREDITATION CARD

The Accreditation Card is the only official and valid document for EUG 2016 participants; therefore it must always be clearly visible in order to access restricted event areas. The Accreditation Card contains information, personal identification number (consists of specific letter and numbers) and pictograms indicating all of the holder’s rights as cardholder.

All EUG 2016 participants will be divided into 7 categories: EUSA, VIP, ORGANIZING COMMITTEE, SPORT, PRESS, SECURITY and WORKFORCE (INCLUDING VOLUNTEERS).

Monitoring of access will be achieved through the Accreditation Cards, which will be checked at all site entrances. Depending on their category, each participant will be allowed to access certain zone. People not holding an Accreditation Card or holding a Card which does not have the required access rights will not be allowed to enter. Improper usage of personal Accreditation Cards is prosecutable by law and will be reported to the Security Operational Centre and to the Head of the delegation involved.

LOSS OF THE ACCREDITATION CARD

In case of loss of the Accreditation Card, participant must personally approach the EUG OC Accreditation Centre and report the loss by using valid Identification document (passport or ID card). Enquiries about issuing replacement cards is to be made directly at the Accreditation Centre where new cards will be printed.
In case of loss of the Accreditation Card, owner of the Card will be charged HRK 300 for re-printing of the new Card. Payment can be made in the form of cash. Replacement Accreditation Card will contain new personal Identification number (consists of specific letter and numbers). For your protection, once a card is replaced, the original card cannot be reactivated.
If you find the lost Accreditation Card, please promptly bring it to the EUG OC Accreditation Centre. If your Card has been unintentionally damaged or is no longer functioning, please bring the damaged card to the OC Accreditation Centre for a replacement. Note, however, that the OC Accreditation Centre reserves the right to charge a replacement fee for any Cards that appear to be intentionally damaged or defaced.

REGULAR PROCEDURE
Accreditation procedure is completed when final approval for accreditation pass is issued by the EUG OC. Head of Delegation will be responsible for taking over all accreditations for his/her team members in particular Accreditation Centre by presenting valid Passport or ID card for each participant.
All procedures will be done in compliance with relevant EUSA Rules and Regulations:
REG 75 Accreditation procedure starts two (2) days before each competition. Competitors cannot be accredited after the GTM.
REG 76 Competitors are obliged to show the accreditation card to the official in charge of the match who allowed them to compete.
REG 77 If a person, who has been refused a competitor’s accreditation card, attempts to compete by means of fraud, he will be excluded from the EUG and the EUSA EC will consider if this exclusion should apply also to all future sporting events of EUSA. Should this fraud be attempted in a team competition, the team may also be excluded from the competition and any earlier results in the current competition will be cancelled. A report will be forwarded to the respective NUSA, university and a reprimand will be addressed to the team and/or competitor and the NUSA of his country.

EXTRAORDINARY PROCEDURE
In case of objective, last minute changes, such as:
Person that applied for accreditation in the first place has been replaced by a different individual, or some other possible reasons for delay in making and distribution of accreditation, an accredited person is supposed to take over his/her accreditation in person. Applicant must personally approach the EUG OC Accreditation Centre and present valid Identification document (passport or ID card). In case of extraordinary procedure, EUG OC cannot predict the time of issuing the Accreditation Card.