General, check-in procedure, check-out procedure
Accommodations for participants will be in the Students’ village “Stjepan Radić”, at the address of Jarunska cesta 2 in Zagreb, Croatia. The village encompasses 12 pavilions and one central building, which houses the restaurants and a number of other services.
The arrival point is at the terminus of the yellow line to the left of the image (between pavilions 11 and 12 – you can see that in the picture below). The accreditation centre is across the street in Faculty of Kinesiology building. Once you’ve received your accreditation, you’ll be able to enter the village itself. From there, you’ll need to proceed to the appropriate reception to check-in and receive the key to your room. There is one reception, in the 12th pavilion (marked in the map with a red 12, near the entrance), where you can check in for the 1st, 2nd, 3rd, 4th, 7th, 8th, 9th 11th and 12th pavilions. Pavilions 11 and 12 are reserved for officials and representatives of national federations. Due to space requirements, officials may be quartered in the pavilions with the athletes (Pavilions 1, 2, 3, 4, 7, 8, 9). During the accreditation process, you’ll receive a list of rooms which have been reserved for your group – a list which includes the names and placement of athletes and officials.
Each team will be roomed as a group, alongside teams from their home nation in the same sport. This may mean that some of you may be quartered with athletes from different Universities from your own country – in double rooms.
As bathrooms are not attached to individual rooms, but to floors, floors will be reserved either for men or women.
Please keep in mind that the common areas of the pavilions are monitored via CCTV cameras. Try not to do anything too embarrassing or against rules and ethics.
On your day of departure, you’re required to check-out by 12.00 hours (noon). We understand that your actual departure time might be removed, so you can store your luggage at the reception for later pickup.
The receptions will work the entire day, 0-24. Aside from checking in and out, you can also leave your keys there while you’re away from the dormitories. In fact, we strongly recommend that you do so. It’s safer and there’s less chance of them becoming lost.
In fact, while we’re at it – and we’ll get to this in detail later – losing your key is going to be particularly expensive. They’re hard to replace, so we advise you not to lose it.
Damages and House Rules
Contrary to prior information, due to legal and practical reasons, there is no deposit for EUG 2016. That doesn’t mean you won’t be charged for damages in case they occur. Keep in mind, we do have cameras for the common areas – and rooming lists, so there is a way to determine who’s responsible.
An inventory list will be available, in addition to the House Rules, of the Athletes’ village, in each room. This list will include an itemized list of furniture inside the room … and how much they cost. You’ll be held liable for any damages caused in the room – we’ll check the rooms after you return the key during check-out.
In addition, the inventory list contains the price for the keys of the room. This, more than anything, are the easiest items to lose – we’d advise you take care of those. While they might not be the most expensive things in the room, they do cost a fair penny.
The inventory list looks a bit like this:
| | ROOM INVENTORY | | QUANTITY | PRICE (CROATIAN KUNA) | PRICE (EURO) |
| 7. | Chair | | 2 | 300,00 | 40,00 |
The prices will be listed in Croatian Kuna, as it’s the legal tender in the Republic of Croatia (and we’re obligated to do so), but also in Euros – which is the currency which will count towards damages.
As already mentioned, House Rules will be available in each room. They’re relatively short, fortunately. Unfortunately, there are a few important ones. No larger parties, no alcohol or smoking in the village (there will be organized parties outside the village for your convenience). Security personnel will be patrolling to make sure – particularly after midnight. So try to keep it reasonable – we’re not saying not to have fun, but do be responsible (and, remember – cameras).
Rooms
There are two categories of rooms. The 11th pavilion is a bit different from the 1st, 2nd, 3rd, 4th, 7th, 8th and 9th pavilions. Depending on where you’re quartered, the rooms will be different and we’ll be going into detail about those here.
Starting with the pavilions where the majority of participants will be staying, the 1st, 2nd, 3rd, 4th, 7th, 8th and 9th pavilions are the most recently renovated. In spite of this, there are some things that weren’t added. Air conditioning, for example, is not available. There are electric outlets, but we advise you against trying to bring a mobile air-conditioning unit into a room even if you have one – the electrical grid might not be able to cope with the demands. It was designed with only a few small items in mind – computers, hair dryers, refrigerators. That sort of thing.
Bed linens will be provided and ready when you check into your rooms. In accordance with the rules, they’ll be replaced every 4 days, but if you really need them replaced (like, say, spilling tea over them – perfectly innocent) you can request new ones at the desk on the ground floor in each pavilion.
Bathrooms are joint ones, with each floor having one complete with toilets and showers. Soap is available there, towels and shower gels will be available in each room. In the event you run out, there is a grocery store in the central section of the village (remember that map on the start of this document, it’s a bit below the area marked with a red M1) – you can buy replacement ones there – or ones more in line with your personal tastes.
This finally brings us to the 11th pavilion (pictured to the right, in autumn weather – don’t worry it’s a lot sunnier in summer).
These pavilions are reserved for national federations and officials (we don’t actually have the space to quarter all officials in them, so some of you may wind up in rooms with athletes).
The rooms are a bit different, so here’s a look at them. The colours are a bit different depending on the floor and the image is only indicative, really, but the general concept is universal.
While substantially larger, the rooms and arrangements are functionally identical to those of the primary pavilions – feel free to look through those lists to see the details.
That said, there is one major difference. Bathrooms aren’t by floor – bathrooms are shared by two rooms, but are otherwise private.
Team meeting rooms
Each pavilion actually has a room that will be available for team meetings. There won’t be schedules, locks or anything – feel free to use it, just remember that other teams might need to use the rooms, too.
Catering
Foods are provided in two restaurants (marked on that map way back at the start with red M1 and M2).
The fenced-off area is where you wait in line between the entrance and the food area. Plates and cutlery are left in the kitchen when you’re done – a counter plainly visible from the eating area, right next to the food line. The exit is directly from the area where you’ll be eating, so as not to hold up the line.
Food selection is diverse. The basic menus are: meat (in case there’s pork, there will be non-pork variants available), fish and vegetarian. Gluten-free food is available and there will be daily menus available in the restaurants which will list the foods available that day. Vegan food is not specifically prepared, but you can ask the kind ladies and gentlemen behind to combine specific types of dishes and side-dishes to suit your tastes – this does mean that vegan and specific dietary needs can be met – as well as personal tastes – do keep in mind that there will be a lot of people waiting behind you, so don’t be too picky.
While you’re limited to three meals per day, there will be a special area available with salads, pastas and such – in case you get peckish. There’s also a third restaurant, but a bit more on that later.
The restaurants will be operating three meals: breakfast, lunch and dinner.
Working hours are as follows:
- Breakfast: 06.00 – 10.00
- Lunch: 11.30 – 17.00
- Dinner: 18.00 – 23.00
You can also request lunch packages in case you’ll not be present for lunch – this can be done at the Info Point (there will be a person available for orders) – but remember that this won’t be as good as the stuff in the restaurants and that there’s a time-limit on orders. Orders will only be received by 17.00 (five o’clock) on the previous day. You can’t order for the same day.
There’s also a third restaurant (red letter P on that map) – this one isn’t free. Including pizzas, ice-creams, cakes and a selection of regular food, this restaurant is available for use, but their services will have to be paid for. This restaurant doubles as a coffee shop and an ice-cream parlour – since you don’t necessarily have to eat actual food in there.
Services within Athletes village
The services available for participants in the Athletes’ village will be revealed with more detail in a later e-mail. Actually, you’ll just get more details on things like laundry service, gyms, meeting rooms, sport and fun zone, etc.
